Party Planner

Party Planner

Part of Queen City Package's full-service strategy is to be able to offer our clients knowledgeable information about party planning specifics. Many people wonder what to offer their guests and how much is needed for a party in order to have a successful event. Here are some useful guidelines to help you with the buying process:

Ice
One (1) pound of ice per person should suffice.
 
Quantities
Determining the proper amount to buy can be a cost saving endeavor. Most people, on average, will consume one (1) drink per hour. A heavy drinking crowd may consume 1.5 drinks per hour. Knowing your crowd is half the battle. Once you know the type of crowd, estimate the size of the crowd. A rule of thumb suggests that drinking will go on for four (4) hours, so purchase accordingly. Keep in mind that purchasing in bulk, such as cases or kegs, can offer substantial cost savings.
 
Figuring out the number of servings in a given container can be difficult. Here is an easy to use chart that offers insight into the process:
Type Size Servings Persons Served
Bottle of Wine 750ml (standard) 4 – 5 glasses 2 – 3 (assuming 2 drinks per outing)
Bottle of Liquor 750ml (fifth) 25 1oz shots 5 – 6 (assuming 4 drinks per outing)
Bottle of Liquor 1.75L (half-gallon) 60 1oz shots 12 – 14 (assuming 4 drinks per outing)
Keg ½ Barrel (15.5 gallons) 165 12oz pours 35 – 40 (assuming 4 drinks per outing)
 
Mixers
One of the most overlooked items when planning for a party is the mixers. Don't forget to stock up on some of the more popular mixing agents:
  • Soda water
  • Tonic water
  • Soft drinks
  • Bottled water
  • Fruit juices
Accessories
Remember to buy all the "trimmings" you'll need:
  • Cups
  • Fruit garnish (cherries, lemon, lime, orange, etc.)
  • Beer bottle opener
  • Wine bottle opener
  • Jigger
  • Stirrers
Terminology
In an attempt to better explain sizing of spirits, and to further describe each type of spirit, we have created a terminology cheat sheet to help you fully understand your purchase.